Trustees’ Page

Trustees meet on the first Monday of the month at 7pm in the library.
Meetings are open to the public.
Minutes are posted here beginning April 7, 2014. All minutes posted are the DRAFT minutes. The Agenda is posted shortly before the day of the meeting, then removed once the minutes have been posted for that meeting.

Town of Bakersfield, Vermont
104 North Main Street, P. O. Box 5, Bakersfield, Vermont 05441
802-827-4414
Cheryll DeRue, Library Director Mary Schwartz, Assistant Librarian

Our Trustees are:
Pat DeBevec, Chair
Bill Martin, Treasurer
Anne Blanchard, Secretary
Nancy Hunt
1 unfilled position

BOARD OF TRUSTEES MEETING
SEPTEMBER 5, 2017
PRESENT: Pat DeBevec, Bill Martin, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting was called to order at 7:05 PM.
ADDITIONS/MODIFICATIONS: Pat added Friday schedule for September.
SECRETARY’S REPORT: A few corrections were made in the August Report including adding our new E-Mail address, which is hfbrigham.library@gmail.com. The Report was then accepted with corrections.
LIBRARIAN’S REPORT: The Library began using the new Interlibrary Loan System in August. Robert LaRose will be doing some outdoor upkeep and repair work at the Library. Cheryll has arranged to have a 911 Cell Tower and Box attached to the Library, which will allow community members to be able to call 911 from their cell phones. This will cost the library 5 cents/mo. on the electric bill.
TREASURER’S REPORT: There was discussion re where we are in categories such as salaries in relation to what we have budgeted for the year We seem to be in fairly good shape. The Report was accepted as presented.
OLD BUSINESS: BY-LAWS: Pat requested that all Trustees read through the proposed By-Laws and we will vote on them at the October meeting.
BROWN GIRL DREAMING: Cheryll proposed that we discuss the book at our next regularly scheduled book discussion grp. which is Oct. 19. and also have a school/community book discussion. She will be meeting with teachers to arrange a good time for this. Pat will announce this at church.
FRIDAY SCHEDULE: This is the schedule for September: 9/1 – Pat, 9/8 – Anne, 9/15 – Pat, 9/22 – Anne, 9/29 – Nancy.
Cheryll may, in the future, be able to work on Fridays beginning in October if she can rearrange her other work schedule.
AUTOMATION: Pat will meet with Cheryll to learn what to do so she can help with this on Fridays.
NEW BUSINESS: COIN DROP: After discussion, it was concluded we would not be doing a coin drop this year due to the change in personnel on the Board of Trustees.
The Meeting adjourned at 8:00 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

H. F. BRIGHAM LIBRARY
BOARD OF TRUSTEES MEETING – AUGUST 7, 2017

PRESENT: Susan Trzepacz, Bill Martin, Nancy Hunt, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 1:00 PM.
ADDITIONS/ MODIFICATIONS: Pat wanted to talk re the date of the next Book Discussion.
EXECUTIVE SESSION: The Board went into Executive Session at 1:06 PM and exited it at 1:55 PM. The Motion was made and passed to increase Cheryll’s Salary to $17.00/hr.
SECRETARY’S REPORT: Under the Librarian’s Report as reported in the July report, the sentence was corrected to read ” Cheryll has been calling Contractors about carpet replacement”. The Secretary’s Report was then accepted with this correction.
LIBRARIAN’S REPORT: The Summer Reading Program is off to a great start with 25 reading logs going out. Mr. K’s presentation on Bees on July 6 went very well with 6 adults and 18 kids present. Cheryll has taken 2 online classes on the new Inter Library Loan process. We have a new E-Mail for the Library.
TREASURER’S REPORT: The Warrant was signed. To change the Improvement Fund to a Reserve Fund would necessitate a vote by the Voters in March. It was n oted there were funds left under Equipment Maint. and Conferences categories.
OLD BUSINESS: AUTOMATION: Cheryll and Mary have a system going and are plugging along. A Trustee might be able to come in and help in a 2 or 3 hr. block of time. Pat would be willing to learn to do this.
BY-LAWS: This was tabled.
PRE-PAID CASH CARD: This was tabled.
MEETING WITH SELECT BD.: Susan and Pat had a meeting with the Select Bd. on July 24. They presented the idea of changing the Improvement Fund to a Reserve Fund – this would have to be voted on at Town Mtg. Susan pointed out a Reserve Fund was needed for situations such as in 2003 when the furnace needed replacing and the Library had no money to do this.
FRIDAY OPENINGS & KNITTING: Knitting hasn’t happened yet – is getting off to a slow start. Pat is refocusing her efforts on this and will be holding it on Friday AMs from 10:30 – Noon. It will be called “Stitch and Chat” and includes sewers, etc.
NEW BUSINESS: NEW CHAIR: Susan Trzepacz has handed in her resignation from the Board. Pat DeBevec was nominated and voted in as our new Chairperson. At this point Susan turned the Meeting over to Pat.
MONTHLY MTG. SCHEDULE: Pat would like to change the monthly Brd. meetings back to evenings as she feels this would make it easier for new members to join the Board.The Motion was made and passed to change the Board Meeting time back to 7:00 PM on the first Monday of the month beginning with our next meting in September.
SEPTEMBER MEETING: After discussion, it was decided to keep the next meeting date on Labor Day, September 4, at 7pm.
POSSIBLE VIOLATIONS OF OPEN MEETING LAWS: This Secretary will make more of an effort to get the Minutes out sooner. Due to a glitch in the Web Site the minutes haven’t been posted up to date there.
DATE OF NEXT BOOK DISCUSSION: Pat pointed out that the date of the next book discussion – Aug. 17 – was the same date as an ice cream social and band concert in Bakersfield. It was decided to change the Book Discussion to the following week – Thurs., Aug. 24 at 6:00. Cheryll will notify other attendants of this.
All Trustees should be actively looking for new recruits for the vacancy on the Board.

The Trustees thanked Susan for her many years of dedication and time she has given to the Library and the Board, and presented her with a gift certificate in grateful appreciation of her long and tireless service.
The Meeting adjourned at 3:12 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

H. F. BRIGHAM LIBRARY
BOARD OF TRUSTEES MEETING – JULY 3, 2017
PRESENT: Susan Trzepacz, Nancy Hunt, Bill Martin, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 1:30 PM.
SECRETARY’ S REPORT: Under the Treasurer’s Report it was noted that Susan asked Cheryll to ask BilIrwin to supply us with a list of contractors rather than an estimate. The Report was accepted with this correction.
LIBRARIAN’S REPORT: Statistics were up for June. 165 items were in circulation. The Friendly Pirate was a big success at the Town July 1 Celebration – there were 40 Adults and 31 Kids in attendance. The Select Bd. liked him so much they have asked Cheryll to book him for next year. Cheryll has been calling contractors to look at carpet replacement, but many are booked up. The best ones with the best prices are one out of Essex and one out of Morrisville.
TREASURER’S REPORT: The Warrant was signed. Audrey Haselton is taking Kim Ovitt’s position in the Town Treasurer’s office and Bill will check with Vera to see if we have to do anything with the Signature Card. There was discussion re the Improvement Fund. It was felt this should be a Reserve or Contingency Fund – ex. if we needed a lawyer. The State Statutes say we are allowed to have this Fund. Susan and Pat will discuss this with the Select Bd. when they meet with them.
OLD BUSINESS: FRIDAY STAFFING FOR AUGUST: Aug. 4 – Bill and Dorothy, Aug. 11 – Nancy, Aug. 18 – Anne, Aug. 25 – Pat.
BROWN GIRL DREAMING: Cheryll reported the Grant has been approved for Brown Girl Dreaming. The Church is the point person for this,but Cheryll is helping. The School is very happy re this project.
PATRON RECORDS: Cheryll needs to check with the State. There is a problem with Scanning.
BY-LAWS: This was tabled.
QUARTERLY MTG. WITH SELECT BD. Susan will discuss a date for this with Pat..
LAW ENFORCEMENT PROCEDURE:Susan handed out a revised Draft that included what to do if there was a Federal Order f or records issued under the USA Patriot Act.The Revised Draft was discussed, and the H.F. Brigham Board of Trustees voted to adopt the Interim Policy regarding procedures in the event of a Law Enforcement request for patron or other records.
PRE-PAID CASH CARD: This was tabled.e
PRESS RELEASE: Susan read a proposed press release re Friday openings and Knitting. It was suggested she add we have new books weekly and an extensive collection of DVDs. She will send this to both The Courier and The Messenger.
OUTING TO PERENNIAL PLEASURES: This was set for August 4.
NEW BUSINESS: REVIEW OF JULY 1 EVENT: As stated above, this was a resounding success, especially the Friendly Pirate.
PERSONNEL & SALARY REVIEW: The Board went into Executive Session at 4:00 PM and exited at 5:00 PM. The Board voted to implement salary increases for Mary Schwartz and Carolyn Bronz and will further discuss the performance appraisal of Cheryll DeRue.
The Meeting adjourned at 5:10 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary
BOARD 0F TRUSTEES MEETING – JUNE 5, 2017
PRESENT: Susan Trzepacz, Nancy Hunt, Pat DeBevec, Bill Martin, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 1:15 PM.
SECRETARY’S REPORT: The Report was accepted as presented.
LIBRARIAN’S REPORT: Cheryll reported we are dropping in Adult Circulation, but are up in Adult Visits. She has arranged for The Friendly Pirate to be at the Bakersfield 4th of July celebration on July 1 at 11 AM. The Second Grade will be visiting the Library in the next wk. or so, and Cheryll will be talking to them re the Library and how to use it. She will be doing Readings at the School in the Fall and hopefully make the kids and parents more aware of what the Library has to offer.
TREASURER’S REPORT: There was discussion re the Improvement Fund. Susan feels this is really a Reserve Fund and should be labelled as such. This could be used for periodically upgrading the computers, the Boiler, etc. Cheryll mentioned that we will be painting the outside trim, the Ramp needs repair and we need to replace the Lamp Globe. There is also the possible replacement of the carpeting. Susan asked Cheryll to ask Bill Irwin for recommendations from the Health Dept. for advice with asbestos concerning this. It was noted that the Select Board has the right to change our Allocation Request, but they are supposed to let us know if they are going to do this. Also, if the Select Board is getting complaints they should let the Library Board know re them. Susan and Pat will be meeting with the Select Bd. in July. It was decided we would like to change the Improvement Fund to a Reserve Fund. They will research this and see if there are any issues and take it up with the Select Board. We will discuss possible Salary increases at the next meeting. The Treasurer’s Report was accepted as presented.
OLD BUSINESS: FRIDAY STAFFING: Pat would like to try a Knitting Group every Friday, starting July 21st. It would run from 10:30 AM – Noon, and the person assigned to staff the Library that day would still be there. The Staffing assignments for Fridays for June and July are: June 9 – Bill and Dorothy, June 16 – Nancy,June 23 – Pat, June 30 – Susan, July 7 – Nancy, July 14 – Anne, July 21 – Pat, July 28 – Susan.
BROWN GIRL DREAMING: Cheryll and Pat met with Barbara Purinton and a Grant has been applied for, though we have not heard back yet. If this goes through, Cheryll hopes to have an actress who does a program on Sojourner Truth perform at the school for the middle school classes.
AUTOMATION: A meeting on this that Cheryll was planning to attend was cancelled.
BY-LAWS: Pat handed out a draft of the By-Laws and the Board went over them. The Board will take them home and vote on them at the next meeting.
WALMART & STAPLES: Pat suggested a prepaid cash card. There is $150 in petty cash.. Pat will look into whether this could be used on line. We would still get a receipt for everything. We have a Tax Exempt No. certificate. We’ll continue to work on this.
NEW BUSINESS: OUTING TO PERENNIAL PLEASURES: Susan proposed that the Board members take a joint excursion to Perennial Pleasures, a plant nursery in Hardwick, where they serve tea in the English tea garden there from noon – 4. They are open 10-5, Tues. – Sun., and their Phlox Festival runs from 7/30 – 8/13. A tentative date was set for Friday, August 4, and we would leave here around Noon.
The Meeting adjourned at 3:10 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary
H. F. BRIGHAM LIBRARY
BOARD OF TRUSTEES MEETING – MAY 1,. 2017
PRESENT: Susan Trzepacz, Nancy Hunt, Bill Martin, Anne Blanchard and Cheryll DeRue, Librarian
ADDITIONS/MODIFICATIONS: Discussion re Bd. Mtg. schedules requested by Cheryll.
SECRETARY’S REPORT: The addition was made that the words “on July 6.” should be added after the words “a presentation on Bees” The Report was then accepted with this addition.
LIBRARIAN’S REPORT:The Art Bop, which featured the art work of local school children, ran here at the Library for a full week. There has been an upswing in our Inter-Library loans with other libraries borrowing from us. There is a meeting this month through Catamount concerning cataloging which Cheryll will be attending..
TREASURER’S REPORT: Bill pointed out the Improvement Fund was at $6,460.77. $59.97 for the Copier was put under supplies on Warrant # 5. This should be moved to the Equipment category. The Report was accepted as presented and the Warrant was signed.
OLD BUSINESS: FRIDAY STAFFING: Trustees reported there has been low traffic on the Fridays they have worked. Cheryll said it is also low on Thursdays. Cheryll did pass the word that we are open on Fridays to the Home Schoolers she is aware of. There was discussion re doing something special to get more people in to the Library. There was discussion re getting the Book Mobile to visit, but there is a cost associated with this.
PROJECTS: BROWN GIRL DREAMING: Cheryll and Susan will meet with the Pastor and Pat on May 8 to discuss doing this through the Vt. Reads Program.
AUTOMATION UPDATE: Mary is working on Fiction, Cheryll on Non-Fiction. They are about halfway through. They are doing new book as they come in.
BY-LAWS: This was tabled until next meeting.
MEETING WITH SELECT BOARD: Susan reported that she and Pat met with the Select Board on April 24. The major problem is that we have an Improvement Fund and we are using it as a Reserve Fund. The Select Board doesn’t care if we have an Improvement Fund, but they want to know what specifically we want to spend it for. There was discussion re the advisability of having a Reserve Fund. We would like to keep donations in a separate fund. Susan will check with the Vt. League of Cities and Towns for any helpful information re all of this. Pat suggested to the Select Bd. that we meet regularly with them, and quarterly meetings were settled on. This would make the next mtg. in July. It was suggested that they meet here at least once to see what the Library is like.
REVISION OF LAW ENFORCEMENT REQUEST Susan read a proposed draft of this. There was discussion and the motion was made and passed to temporarily adopt the Draft Procedure for a Law Enforcement Request for Patron Records.
PATRON RECORDS TO BE ENTERED BY FRIDAY VOLUNTEERS: Cheryll explained there is a computer glitch that makes it impossible to do this right now.
WALMART AND STAPLES ACCOUNTS: Susan explained that the hangup here is that they want a Social Security number and she is reluctant to give hers. She has E-Mailed Vera re this.
PRESS RELEASE: Susan has not yet done this re our Friday hours.
NEW BUSINESS: 4TH OF JULY: Bakersfield will hold its celebration on Saturday, July1. There was discussion re what the Library should do at it. It was decided to have a book sale.
TIME OF MEETINGS: Cheryll asked if we could have the Board Meetings in the daytime – still the first Monday of the month, but at 1:00 PM instead of 7:00 PM.There was discussion re this – Susan pointed out it might be a problem whenever a new member joined the Board, but the rest of the Trustees felt this could be changed at that time if this were a problem. The Motion was made and passed to change the time of the Board Meeting from 7:00 PM to 1:00 PM, but still on the first Monday of the month. This passed with one Abstention. THE NEXT MEETING WILL BE HELD ON MONDAY, JUNE 5, AT 1:00 PM
The Meeting adjourned at 8:35 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary.
BOARD OF TRUSTEES MEETING – APRIL 3, 2017
PRESENT: Susan Trzepacz, Nancy Hunt, Pat DeBevec, Bill Martin, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 7:12 PM.
ADDITIONS/MODIFICATIONS: Letter from the Select Board..
SECRETARY’S REPORT: The Report was accepted as read.
LIBRARIAN’S REPORT: We will be taking part in the Franklin County Art Bop on April 22 by displaying artwork from local school children. This summer we will participate in the 4th of July festivities and Mr. K from Exordium will give a presentation on Bees.
TREASURER’S REPORT: It was decided that the $5.00 for the lost Echo Pass should go under Programs. We seem to be on track for Expenses. The $2,934.96 was voted at Town Meeting to be put under the Improvement Fund. The Report was accepted as presented.
OLD BUSINESS: FRIDAY STAFFING PROGRESS REPORT: Trustees reported they only had 1 or 2 people, and they usually used the computers or Wi-Fi. Trustees were willing to continue – at least for another month. The Schedule for April will be: April 7 – Pat, Apr. 14 – Susan, Apr. 21 – Anne, Apr. 28 – Nancy, and May 5 – Bill & Dorothy.Patron records need to be put on the computer, and the Trustees could help with this. We have 900 active Patrons and 1,400 all together. It was suggested we let the Home Schoolers know we are open on Fridays. Cheryll and Nancy will take care of this. Susan will contact The Messenger re our Friday hours.There was discussion re doing something special to draw more people in on Fridays. Pat said she would be willing to try a Knitting Group, but probably not till May. She would advertise it on the Neighborhood Forum.
PROJECTS: BROWN GIRL DREAMING: The Deadline to apply is June 2. Pat will find out more after Easter.
AUTOMATION: Is proceeding.
BY-LAWS: Pat used the Haston Library By-Laws as a guideline, and went over these with the Board. This sets out operation guidelines for the Board.Pat will make new copies with room to make changes, and we will go over this at our next meeting.
NEW BUSINESS: REQUEST FROM SELECT BOARD: Susan read a letter from the Select Board requesting a meeting. There was discussion, and it was decided that Susan and Pat will arrange to meet with the Select Bd. this month.
REVISION OF LAW ENFORCEMENT REQUEST PROCEDURE: We need to revise our written Policy on this, as we don’t have a Town Lawyer. We need to put something in the Policy about what documents we would want, such as a Court Order. Susan will research this within the next couple of months.
PATRON RECORDS: The Board can work on this when they work on Fridays.
WALMART AND STAPLES ACCOUNTS: Susan is working on this.
The Meeting adjourned at 8:30 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary
BOARD OF TRUSTEES MEETING – MARCH 6, 2017
PRESENT: Susan Trzepacz, Nancy Hunt, Bill Martin, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 2:15 PM.
ADDITIONS/MODIFICATIONS: A communication from the Select Board was added under New Business.
SECRETARY’S REPORT: There were 2 corrections: Under Cataloging, the word New should be added before Adult Fiction, and under New Business concerning Stephanie Kossman the phrase “because the WI-FI at her home is inadequate.” should be added after the phrase “take a class.” The Report was then accepted with these 2 corrections.
LIBRARIAN’S REPORT: This will be reported next month.
TREASURER’S REPORT: The Printer, which was $59.97, was bought out of Petty Cash as there is no Library charge card. The Board decided to investigate what we need to do to get an Account with Walmart and Staples and preserve our Tax exempt status with them. The Warrant was signed and the Report was accepted.
OLD BUSINESS: FRIDAY STAFFING: There was discussion re using Trustees as Volunteers to staff the Library Friday mornings from 9:00 AM – Noon. It was decided that the volunteers would meet with Cheryll at 2:00 PM on Wed.March 8, for training. The schedule for March is: Pat – Mar. 10, Susan – Mar. 17, Nancy – Mar. 24, and Anne – Mar. 31.
PROJECTS: BROWN GIRL DREAMING: Pat reported that when they read the Application there was more community involvement than they had expected. They were thinking more along the lines of a book discussion and possibly a movie. Susan suggested a meeting of herself, Cheryll, Pat and Barbara P. to discuss further. Cheryll will also meet with Becky from the school for input and ideas.
AUTOMATION: We are still plugging along. We need to put Patron Info into the Computer.
NEW BUSINESS: BY-LAWS: We have no By-Laws. By-Laws and Policy are much the same. Susan has a copy of the Franklin Library’s By-Laws. Pat will review these and report back to the Board.
OPEN MEETING LAW: Susan sent these to the Board members on the computer. We need to make sure the Agenda is out 48 hrs, before t he Mtg. The Minutes should be out 5 days after the Mtg. (The present Secretary then asked if anyone else would like the job! No Takers.)
INTELLECTUAL FREEDOM GUIDELINES/COMMUNICATION FROM SELECT BOARD: These basically concern requests from law enforcement if the need should ever arise. We have written Policy from the past that first the Library Director is contacted and then Legal Counsel. Susan asked the Select Bd. if we have Legal Counsel. She then received a letter back from the Select Bd. which seemed to imply they thought she was referring to some actual situation. She read a letter she has written to the Select Bd. which clarifies that we are talking re Policy and guidelines, NOT some real, present situation. The Board discussed Susan’s letter and approved her sending it to the Board to clarify the situation.
BRILLIANT IDEAS: To try being open on Fridays is a good beginning. Cheryll will have Library Info available in the Lobby at Town Meeting tomorrow.
Susan said we will need to amend # 18 on the Town Warning tomorrow that the Surplus go into the Improvement Fund, not into General Expenses.
The Meeting adjourned at 3:25 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

BOARD OF TRUSTEES MEETING – FEBRUARY 6, 2017
PRESENT: Susan Trzepacz, Pat DeBevec, Bill Martin, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 7:15 PM.
ADDITIONS/MODIFICATIONS: Cheryll has a letter to present from Stephanie Kossman re use of the Library after hrs.
SECRETARY’S REPORT: The Report was read and accepted with the correction that the name Westcom be added after Larry.
LIBRARIAN’S REPORT: Cheryll has been working on programming for the coming year. Again partnering with the Vt. Humanities Council Speaker’s Bureau, Rebecca Rupp will be here March 9 at 7:00 PM for a program entitled “Wolf Peaches, Poisoned Peas and Madame Pompadour’s Underwear: The Surprising History of Common Garden Vegetables.” Kurt Valenta will do a program on Bees on July 6. Cheryll mentioned that the Inter Library Loan feature has been q uite active. She will be going to the School for the Day of Reading. There was discussion re concerns that our visitor and circulation numbers have been down the last few months and how we can better let the community know we’re here and useful.
TREASURER’S REPORT: The Warrant was signed and the current Treasurer’s Report was accepted.
OLD BUSINESS: TRUSTEES TERMS: Pat and Anne’s terms are due to expire. Both indicated they are willing to serve again.
CATALOGING: New Adult Fiction, Biographies, and Young Adult Fiction are finished. As new books come in, they are cataloged.
POLICY: The Board went over these in depth, and made changes as needed.The Motion was made and passed to accept the Revised Policy as discussed.
PROJECTS FOR 2017: BROWN GIRL DREAMING: Pat and Cheryll will be applying for a Vermont Humanities/Vt Reads Grant and will fill out the application on line. The United Church of Bakersfield will be the primary participant and Barbara Purrington, the Minister, will be meeting with them.
NEW BUSINESS: MORE HRS.? Susan thought it would be nice if the Library were open every day of the week. Friday would be the new day and Cheryll said AMs would be best. It was discussed that Trustees that were willing might staff this on a rotating basis.
Cheryll read a request by Stephanie Kossman to use the Library Sunday afternoons from 2:45 PM – 4:30 PM during the months of February and March.She would come here with her LapTop and take a class. The Board had no objections to this.
MARCH BOARD MEETING: This meeting conflicts with the School informational meeting.IT WAS DECIDED THAT THE NEXT MEETING ON MARCH 6 WILL BE HELD AT 2:00 PM – NOT 7:00 PM.
The Meeting adjourned at 8:45 PM.
Respectfully submitted,
Anne J. Blanchard,Secretary
H.F. BRIGHAM LIBRARY
BOARD OF TRUSTEES MEETING – JANUARY 9, 2017
PRESENT: Susan Trzepacz, Bill Martin, Anne Blanchard and Cheryll DeRue, Librarian
ADDITIONS/MODIFICATIONS TO AGENDA: Cathy Westcom will be calling us tonight when the Select Board is ready for us.
SECRETARY’S REPORT: This report was accepted as presented.
LIBRARIAN’S REPORT: Use of the Library was down in December. Non-fiction, easy to read books for kids have come in. Two monetary gifts were received from the Gaffneys and the Allard/Martins. .Cheryll also mentioned that the front porch light needs fixing. Two magazines were ordered through the Xmas Tree Fundraiser – the Mother Earth News and the Nature Conservancy magazine. Larry fixed the furnace.
TREASURER’S REPORT: The Warrant was signed. This is the first warrant of the new year. As we couldn’t make copies of the Report, it was tabled for now. The Board discussed Vera’s concerns about cutting salary checks before the hours were worked at the end of the year. The Board will further explore this issue.
Susan read to us what she was going to present to the Select Board. The rest of the Agenda was tabled and the Meeting adjourned at 8:00 PM. The Board then accompanied Susan to the Select Board Meeting

Respectfully submitted,
Anne J. Blanchard, Secretary

BOARD OF TRUSTEES MEETING – DECEMBER 5, 2016
PRESENT: Susan Trzepacz, Bill Martin, Anne Blanchard and Cheryll DeRue,
Librarian
The Meeting was called to order at 7:25 PM.
SECRETARY’S REPORT: Two corrections were made to the Secretary’s Report.
The last sentence under the Librarian’s Report was corrected to read
“Cheryll and Mary delivered books to Pat’s home.” and under “Life In A Jar”
the phrase about The Courier was taken out. The Report was then accepted
as corrected.
LIBRARIAN’S REPORT: November was a very slow month at the Library.
TREASURER’S REPORT: The Warrant was signed and the Report was accepted as
presented.
OLD BUSINESS: WINDOWS: The windows are now done and cost quite a bit less
than we had anticipated: $875.00.
CATALOGING: Mary did some extra work on this today.Susan said we need to
keep track of the hours as we have $700 set aside for this in the Budget.
XMAS TREE FUND RAISER: Cheryll has used Magazine Subscriptions as ideas for
Donors for the Xmas Tree and asked for other suggestions. Susan suggested
Legos to add to our collection.
CATAMOUNT DUES: Cheryll is working on this.
HEATING FUEL: We will pay the estimate for the current heating season.
FURNACE: The furnace is leaking water and needs to be fixed. Cheryll
will call Larry Westcom re this.
2017 BUDGET: Susan went over this with Board members.. We can include a 3%
salary increase effective July 1, 2017. The projected Surplus would be
$2,490. The Board agreed that they’d like to see any surplus applied to the
Improvement Fund..
2018 PROPOSED BUDGET: The Board members went over this in detail. The
proposed Budget would be up only $2,375. We would ask the taxpayers for a
total of $33,861. After discussion, the Board voted a Total Budget of
$38,361 for 2018 and will be requesting that $33,861 come from direct taxes
from the Town.
POLICY: This was tabled for now.
NEW BUSINESS: JANUARY BOARD MEETING: THE NEXT MEETING WILL BE HELD JANUARY
9TH, NOT THE 2ND.
The meeting adjourned at 9:00 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary
BOARD OF TRUSTEES MEETING – NOVEMBER 7, 2016
PRESENT: Susan Trzepacz, Nancy Hunt, Bill Martin, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 7:05 PM.
SECRETARY’S REPORT: An addition was added to the Report re the All Daughter’s Tea. This was “After discussion it was decided not to participate.” The Report was then accepted with this correction.
LIBRARIAN’S REPORT: The presentation by Jack Mayer was very successful and attended by 30 people. On Halloween, Cheryll gave away both Books and Candy! She also noted that Pat Deasy has given a Donation of $300.00 to the Library. Cheryll has brought books to her home in Winter.
TREASURER’S REPORT: The Warrant was signed. Bill reported $436.16 was made from the Coin Drop. Only $380.58 has been spent from the $3,000 budgeted for Fuel, due to mild winter. We will pre-buy for this year – get on a Pre-payment Plan. Cheryll will look into pre-payment of Dues for Catamount. We will be getting a Bill for annual dues from the Green Mountain Consortium. The Treasurer’s Report was was accepted as presented.
OLD BUSINESS: WINDOWS: The Windows will be done this month.
CATALOGING: Cheryll will talk with Mary re additional hours.
XMAS TREE FUND RAISER: Cheryll will put up before Thanksgiving.
ATM CARD: Susan will check with the Secretary of State’s Office and with a couple of other Librarians to see how they handle this.
COIN DROP: As above, $436.16 was made from the Coin Drop with a possible $5.00 more in Canadian coins.
CATAMOUNT DUES: These are over $1,000. Cheryll will check on this and we will pay upfront.
LIFE IN A JAR – JACK MAYER: Had a great turn out and worked out well. We paid Vermont Humanities $75.00 for our share of this presentation.The notice was put in the St. Albans Messenger , but The Courier ignored this.
NEW BUSINESS: Pat said that the local Church was interested in doing something with the book “Brown Girl Dreaming”, which is the Vermont Reads book for 2017, and she wondered if we would like to partner with them. There was discussion re this and whether it might not be expanded to a book series on Diversity. It was voted and passed that The Library Board of Trustees is willing to partner with the United Church of Bakersfield and Fairfield to participate in the Vermont Humanities 2017 Vermont Reads Program which features the book, “Brown Girl Dreaming” by Jacqueline Woodson. Pat and Cheryll will get together in January to discuss plans for this. It was decided that Fall would be a better time than summer to have this.
2017 BUDGET: We went over this line by line to see where we should make changes for the 2018 Budget. We will revisit this at the next meeting.
POLICY: Susan handed out copies of our Policies. We will take them home and read and discuss at the next meeting.
The Meeting adjourned at 9:20 PM.
Respectully submitted,
Anne J. Blanchard
Secretary
BOARD OF TRUSTEES MEETING OCTOBER 3, 2016
PRESENT: Susan Trzepacz, Nancy Hunt, Pat DeBevec, Bill Martin, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 7:15 PM.
SECRETARY’S REPORT: This Report was accepted as read.
LIBRARIAN’S REPORT: There were 117 items in total circulation and 174 total visits There has been a lot of computer usage, especially Wireless.. Cheryll is preparing for the Jack Mayer talk and asked for the donation of refreshments. Cheryll discussed the All Daughters Tea, an annual community event put on by the Historical Society, and whether we would like to be involved and be the recipient of the proceeds.
TREASURER’S REPORT: The Warrant was signed. We don’t have a category for Office Supplies – it is now put under Supplies-General. Next year when we do the Budget, we will use a new category, Office Supplies. The Improvement Fund is now at $3,525.81.The Windows will come out of the Building Management category.We are over on the Juvenile Books category, but were lacking in this area. The “Book List” subscription, which is $159.50/yr. and is very helpful to he librarian, will move from the Periodicals to the Professional Dev. category. The Treasurer’s Report was accepted as presented.
OLD BUSINESS: WINDOWS: Ben Weed will do the window this month. They will be approx. $1200.
CATALOGING: We have approx. $700 in the budget to be used for this purpose. Mary will put in additional hours on this.
XMAS TREE FUND RAISER: Cheryll will put pictures on Facebook and on our Web Site.
ATM CARD: Susan read Vera’s E-Mail explaining why she is against a card for the Library. Cheryll explained it is a necessity to have a credit card in many situations just to open an account.Susan will call DOL and the Secretary of State to see how they suggest dealing with this.
COIN DROP: The schedule was firmed up. 11:00 AM – 12:20 PM Cheryll and Anne

12:20 PM – 1:40 PM Pat and Nancy

1:40 PM – 3:00 PM Susan and John
Bill and Dorothy will set up and break down. Each Duo will count the money after their shift.
NEW BUSINESS: 2017 BUDGET: Susan made copies of the proposed 2017 Budget for everyone.
POLICY: Susan will get an updated Policy copy to everyone.
The Meeting adjourned at 8:30 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

BOARD OF TRUSTEES MEETING – SEPTEMBER 12, 2016
PRESENT: Susan Trzepacz, Nancy Hunt, Anne Blanchard, Bill Martin and Cheryll DeRue, Librarian
The Meeting convened at 7:15 PM.
There were no modifications or additions to the Agenda.
SECRETARY’S REPORT: This Report was accepted as read.
LIBRARIAN’S REPORT: Cheryll showed us some of the new juvenile non-fiction books on technology, animals and insects, which are a great addition to the Library. She is preparing for the Dr. Jack Mayer presentation on October 20. She will be on vacation the week of Thanksgiving.
TREASURER’S REPORT: The Programming Fund is down to $187.37, but this is pretty much done for the year. $75.00 will be going to the Humanities Council for our share of the Jack Mayer talk. The Treasurer’s Report was accepted as presented.
OLD BUSINESS: WINDOWS: Ben Weed will do more measurements. His estimate is approx. $1,200, and he says he can have it done by the end of October. Susan says this should come out of the Building Management category.
CATALOGING: This is progressing and is worked on every day. Mary especially has been involved with this. She has just returned from vacation, and Cheryll will ask her if she would like some extra hours for this purpose.
SIGNS: Bill has reserved the signs we need from Barre. The Town has one sign we can use: “Be Prepared To Stop.”
XMAS TREE FUND RAISER: Cheryll will design the Holiday Tree. This should be up by Thanksgiving. Someone has already said they will donate The New Yorker.
ATM CARD WITH NEW CHECKING ACCOUNT: Susan read Vera’s E-Mail which contained her objections to an ATM Card for the library’s use. There was discussion re this. Cheryll noted that if she had use of this card, she would let Vera know in advance when she was going to use it and she could code it. It was decided that Susan and Bill will meet with Vera to discuss her concerns, and this topic will be tabled until after this meeting.
NEW BUSINESS: COIN DROP: This will be held Sunday, October 9 from 11:00 AM – 3:00 PM. Right now we have 6 people – each couple could take an hour and 20 minute shift. Susan volunteered to take any Canadian money and exchange it. We have one more Board Meeting before this, so will firm up details at the next meeting.
The Meeting adjourned at 8:20 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

BOARD OF TRUSTEES MEETING – AUGUST 1, 2016
PRESENT: Susan Trzepacz, Nancy Hunt, Bill Martin, Anne Blanchard and Cheryll DeRue. Librarian
The Meeting convened at 7:15 PM
 ADDITIONS/MODIFICATIONS TO THE AGENDA: Moving our checking account from the TD bank to the Merchants Bank.
SECRETARY’S REPORT: This Report was accepted as read. 
LIBRARIAN’S REPORT: July was a very busy month. 23 Kids and 8 Adults attended the Friendly Pirate program. The Southern Vermont Museum of Natural History program also had a great turnout with 18 kids and 9 adults. The park pass has proven to be very popular 
TREASURER’S REPORT: Bill went over the monthly report. He pointed out the new red boxes around the taxes due and will ask Vera about this.Susan and Bill had not had a chance to meet with Vera re how to report donations – they will do this before the next meeting. The $100 grant was in and out for the Pirate Show.
OLD BUSINESS: WINDOWS: Ben Weed has been here. Says the frame is actually cemented in and the Sill is not sloped out. He’d like to pull one window out before he gives an estimate. The consensus was to let him take the window out, if need be, see what he says this coming week, and reassess at the next meeting. The Board voted to tell Ben Weed he has our permission to remove one window, but we need at least a rough estimate of what it will cost before he proceeds.
HOW TO GET PEOPLE INTO AND INVOLVED IN THE LIBRARY: This was tabled as Pat was not present.
CATALOGING: Cheryll reported this is about 30% done and is moving along slowly.
SIGNS: Bill reported it would be $1,500 to buy all 6 signs versus $50 to rent them, tho someone has to go to Barre and back to get them and bring them back. The consensus was that we don’t want to spend that much money. 2 signs might be a possibility. The Town has enough Cones. 
T-SHIRTS: This was tabled for now.
XMAS TREE: There was discussion re this as a fundraising event. A possibility would be to have the shape of a tree in lights on the window and have items on the tree that people pledge support for, such as books or magazine subscriptions .Cheryll will come up with a list of things she wants for the library for the giving tree. She mentioned the possibility of using Tote Bags as a gift for the givers.
NEW BUSINESS: Vera has informed Susan that the Town is moving its checking account from the TD Bank to the Merchants Bank and would like the Board’s formal permission to do the same with the Library Account. The Board voted to tell Vera that it is very happy to have our Account moved from the TD Bank to the Merchants Bank, if the Merchants Bank can give the Library an ATM Debit Card.

The Meeting adjourned at 8:30 PM.
H. F. BRIGHAM LIBRARY

BOARD OF TRUSTEES MEETING – MAY 2, 2016
PRESENT: Susan Trzepacz, Bill Martin, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 7:10 PM.
SECRETARY’S REPORT: Pat read the Secretary’s Report for April. The line re the new line item Water was struck from the report, and then the Report was accepted as presented.
LIBRARIAN’S REPORT: There was a total of 215 visitors in April. Beverly Cleary’s Birthday party was a great success with 27 kids and 9 adults in attendance. The Bar Coding party on the 16th got us off to a great start with that part of the automation. Liz Leroux, past librarian at the  Montgomery Library, has been hired as the 2nd flll- in librarian. We will be doing our annual plant sale of veggies.
TREASURER’S REPORT: The Warrant was presented and signed. Cheryll has bought the Dr. Seuss books.She projected that Liz will probably work 1 or 2 days per month, and she has sent her paperwork to Vera There was discussion re the Improvement Fund and that enough should be kept in it to finish up any expenses from automation. Ben Weed will make an estimate on the basement windows. The $100 grant has been received to pay for the performer this summer.
Bill noted that we need to keep a close eye on salaries. Susan felt that Donations should be kept separately as this effects the Budget that is presented to the Town. She will discuss this with Vera. The Treasurer’s Report was accepted as presented.
OLD BUSINESS: BAR CODE PARTY – This was a good start, but Susan had hoped this might be a good way to get people in to the Library. There was discussion re this. Could the Book Discussion Group help with this? Pat will announce this at her Church. Cheryll left a message at EFHS where the students need to do community service, and she will put it in the Bakersfield school bulletin
PLAQUE: Susan will take care of this.
PERSONNEL EVALUATIONS/ASSESSMENTS: Susan and Bill will go over the Budget before we proceed with this.
NEW BUSINESS: Cheryll is anticipating taking some time off starting May 26 – probably 2 weeks. She will plan to have the Subs cover for this time.
The Meeting adjourned at 8:25 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary.

 

DRAFT
H F BRIGHAM LIBRARY
BOARD OF TRUSTEES MEETING -APRIL 4 2016
PRESENT: Susan Trzepacz, Nancy Hunt, Cheryll DeRue- Librarian, Bill  Martin          Pat DeBevec
SECRETARY’S REPORT: Minutes accepted as corrected.
LIBRARIAN’S REPORT: Regarding computers, adults visitors seem to be using the library’s computers where as children visitors are using their own devices. See librarian’s report for further details.
TREASURER’S REPORT: Bill presented a warrant to be signed. Informed us of a new line item descriptor – WATER.  Discussion regarding the Improvement Fund and saving it until the automation project is complete should there be any unanticipated expenses. Replacement basement window funds to come out of the Building Management monies. Discussed increase in librarian’s mileage reimbursement request. Cheryll reports extra driving to pick up and return books for reading group. Susan suggested mailing books if the expense is $10 or less. Discussion regarding accounting for donations separately. 2017 budget is “bare bones”. Budget reviewed. Warrant signed.
OLD BUSINESS: Barcode Party Scheduled – April 16, 2016 Refreshments will be served.
Plaque- Vermont Trophy and Engraving- Susan will take on this project.
Personnel evaluations/assessments- Accomplishments – discussion shifted  into planning a birthday party for author Beverly Cleary’s 100 birthday. Scheduled for April 13th, 2016. It was agreed by all in attendance that Cheyll does a fine job. We will consider salary increases at the next meeting.
NEW BUSINESS: Bakersfield Fire Department is offering CPR Training. Date to be announced. They are looking for interested in individuals.
Discussion regarding fundraising and awareness of library events.  Some ideas suggested: have t-shirts printed with our logo, (Do we have a logo?), design an eye catching bookmark to distribute, a Friends of the Library Group and partnering with other town groups for events. Pat will research t-shirt printing sources- Custom Ink, Grizzly Graphics, Pumpkin Harbor Designs and find out costs, etc.
Meeting adjourned.
Submitted
Pat DeBevec

H. F. BRIGHAM LIBRARY

BOARD OF TRUSTEES MEETING – FEBRUARY 1, 2016
PRESENT: Bill Martin, Nancy Hunt, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting was called to order at 7:10 PM.
SECRETARY’S REPORT: Cheryll pointed out a discrepancy of approx. $157.00 in both the amount of the Surplus and the Amount we are requesting from the Town from what was reported from our last meeting and what is listed in the Town warning for the March Town Meeting. This was discussed, and since no one understood it, Cheryll will talk to Vera re this and E-Mail the Board.
The word “past” was inserted before year to read as corrected “even tho less was spent this PAST year due to the very warm weather.” The Report was then accepted as amended.
LIBRARIAN’S REPORT: Circulation and visits were down quite a bit for January 2016 as compared to January 2015. We have received the new computers and printer. Members of the Catamount Library Consortium will be coming to our Library Feb. 8 to train Cheryll and Mary on how to catalog our collection. Cheryll is focusing this year on updating the littlest children’s Board Books, the Juvenile Audio Books, and the Dr. Seuss collection. Carolyn Bronz is now substituting and this has worked out very well.
TREASURER’S REPORT: Bill went over the Warrant. There were no questions and it was signed. He pointed out the Sheldon Book and the Sheldon Invested Funds had come in in January. It was suggested that items purchased with one of these funds should be marked as such. We will wait until Susan is here at our next meeting to go over the Budget amounts on the Expenses page. $3,705.54 is still left in the Improvement Fund. The Treasurer’s Report was accepted as presented.
OLD BUSINESS: PLAQUE: Nancy volunteered to take the plaque to Burlington to get the names engraved on it.
NEW BUSINESS: PROJECTS FOR 2016: 1. Updating the children’s Board Books, the Juvenile Audio Books, and the Dr. Seuss Collection. 2. Automation, 3. Get the Carpet cleaned and 4. Possible Replacement of the Septic Tank. The Town (and State) are planning to dig up the pipes along Main St.so this may be a good time to look into this.
PERSONNEL EVALUATIONS/ASSESSMENTS: This issue was tabled for now.
BOARD VACANCIES AT TOWN MEETING: Susan and Bill are up for reelection. We all would very much like them to “reenlist.”
THE “MOUSE’ SITUATION: Pat asked about the Mouse situation. Cheryll reassured everyone that she felt the situation was well in hand.
The Meeting adjourned at 8:15 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

H. F. BRIGHAM LIBRARY

BOARD OF TRUSTEES MEETING – JANUARY 4, 2016
PRESENT: Susan Trzepacz, Nancy Hunt, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 7:15 PM.
SECRETARY’S REPORT: The Report was accepted as read,
LIBRARIAN’S REPORT: December had the lowest circulation totals of the year, but computer usage was still strong. The Friendly Pirate children’s program – Ron Carter – is set up for July 7.
TREASURER’S REPORT: Susan gave the Treasurer’s Report as Bill was out of town. We have a surplus of $4,036.12. We need to budget more closely than we have. Cheryll will be buying 3 bookcases for $90.00. The total Budget was $36,548.00 and we spent $32,511.88. We have been level funded from the town for $2015 and $2016.
OLD/NEW BUSINESS: BUDGET: Most of the Meeting was taken up with working on the Budget for 2017 to be presented at the March Town Meeting.We looked at different categories such as fuel, and decided to keep this at $2500 even tho less was spent this year due to the very warm weather. Replacement of the Septic Tank may be in our near future. It was decided to up everything by 5% on what we had actually spent, NOT on what we had budgeted, as was done in the past. Prominent dues in 2017 will be $541.52 for Catamount, $50.00 for the Vt. Library Assoc, $400.00 for the Green Mt. Consortium,. and $46.00 for the American Library Assoc.New Computers and Printers with 2 extended warranties will be $1,462.80. Salaries for 2017 will be approx. $20,231.00 with FICA of $1,547.00.
The Motion was made and passed that the total Budget for 2017 would be $35,986.00. It was emphasized that this is NOT the direct tax amt. to be asked for from the town, but is the TOTAL Budget. This is based on a 5 % increase. The Amount we will be requesting from the Town will be $27,377.68. This figure is $4,755.32
LESS than our request for last year.
Susan will be presenting this Budget to the Select Board at their Monday night Meeting, and invited any Board Members who could to attend with her.
The Meeting adjourned at 8:30 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

H. F. BRIGHAM LIBRARY

BOARD OF TRUSTEES MEETING – DECEMBER 7, 2015
PRESENT: Susan Trzepacz, Bill Martin, Nancy Hunt, Anne Blanchard and Vera Lawyer, Treasurer and Joy Doane, Auditor from the Town of Bakersfield
Before the formal business meeting, the Trustees had an informal session with Joy and Vera to better understand the budgeting process, etc. Some things that came out of this were that the original Will of 1929 or 1930 specified this was a private library, not a municipal library. However, when the embezzlement occurred there were no funds left to fund the library, so the Board had to go to the Select Board to ask for funding. At that point we became a Municipal Library and we are one today. although that has never been formalized and could conceivably be challenged. Since we are a Municipal Library, the Select Board is supposed to present a budget for us, but they “prefer” to have us present one. We need to be able to justify our request and plan for a reasonable increase in the budget each year. Other things mentioned were that the total of gifts at the end of the year should decrease the amount asked for for the next year, and that the bills should be coded to show what grants they have come from.
The formal Business Meeting was called to order at 8:05 PM.
TREASURER’S REPORT: The Trustees signed the warrant. There will be one more warrant in December. Cheryll has ordered 3 Laptops for a total cost of approx. $1,375. She would like these to come out of the Operating Fund rather than the Improvement Fund, if we have a surplus. There was discussion re this and  to possibly take the computers out of the Improvement Fund, and if we have a surplus ask the Voters at Town Mtg. to put the surplus back in the Improvement Fund. We will probably have one more oil delivery before the end of the year. The Green Mt. Consortium bill will be coming. Cheryll will find out the annual fees for Catamount.  It was decided to do the budget at our January meeting. We should be thinking about our budgeting categories; for example, the categories of Internet and Telephone could be combined into a Communications category and Professional Development and Mileage could be combined. The Town Treasurer payment could be raised to $500. We are now open 25 hrs. per week, and Cheryll is presently training Carolyn Bronz as a Sub. The Treasurer’s Report was accepted as presented.
SECRETARY’S REPORT: The report was accepted as presented.
NEW BUSINESS: Susan will ask Cheryll to look into whether we will need Software for the new computers. Can we get something to be downloaded?
The Meeting adjourned at 9:00 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

H. F. BRIGHAM LIBRARY

BOARD OF TRUSTEES MEETING – NOVEMBER 2, 2015
PRESENT: Susan Trzepacz, Bill Martin, Nancy Hunt, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting was called to Order at 7:05 PM. The Items of the Conference and Personnel were added to the Agenda.
LIBRARIAN’S REPORT: Cheryll has had 2 long conference calls with Catamount re Automation. She has put an Ad in the Front Porch Forum for fill-in Staff. The Sewing Group is helping to sew the costumes for the church’s live Nativity.
SECRETARY’S REPORT: The Correction was made that under FLARE/VT Rise,” it should be reworded to read: “Cheryll invited a Speaker from VT Rise to the Christmas Craft Show as a collaboration with the Library and the Historical Society.” The Report was then accepted as corrected.
TREASURER’S REPORT: $573.78 was realized from the Coin Drop, which was really quite good, and showed what we can do when we all pitch in together. $137.50 was spent on fuel – we now have a full tank. The Report was accepted as presented.
OLD BUSINESS: CATAMOUNT: Cheryll has purchased 10,000 Bar Codes for Automation. Susan said we need to know what the annual fees from Catamount will be.
PLAQUE: No progress on this. There was some discussion re individual plaques, but this did not seem practical.
COIN DROP: The final results were $573.78. Susan thanked everyone for their help in making it such a success. The consensus was that everyone liked the new way of counting the money after each shift. Bill suggested having a folder here at the Library with all the Coin Drop Info in it.
EQUIPMENT NEEDS: There was discussion re replacing the 2 present computers, which have Windows XP and are outdated. with 2 newer ones. This would probably be re $1,100 for 2 full packages. Cheryll will make a List, and then the Board will go over it.
BUDGET: The Board will meet with Joy Doane, Town Auditor, if possible, to get input on the Budget process.
VERMONT READS: After conferring with Cheryll, the Board decided to skip proceeding with this at this time.
NEW BUSINESS: CONFERENCE: All of the Trustees will be going to the annual Statewide Libraries Trustees conference in Burlington on Saturday, November 7th. We will aim to leave around 7:30 AM to be there by 8:30.
PERSONNEL: Cheryll had 6 responses to her ad for part-time personnel thru the Front Porch Forum. She will talk to them re availability and expectations.
The Meeting adjourned at 8:20 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

BOARD OF TRUSTEES MEETING – OCTOBER 5, 2015
PRESENT: Susan Trzepacz, Nancy Hunt, Bill Martin, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting was called to order at 7:00 PM.
LIBRARIAN’S REPORT: Patron Visits and Computer Visits were up in September. The free WiFi is very popular with the younger patrons. A new Sewing Class was started in September and is being held twice a month. Cheryll said Vera had asked if our cleaner, Heather, was an independent Contractor. Susan went over the 3 criteria and it was concluded that she met these and should be considered as such.
SECRETARY’S REPORT: The report was accepted as presented with the correction that we did not have the Permit for the Coin Drop yet.
TREASURER’S REPORT: The Warrant was signed and accepted as presented. Bill pointed out that the $50.00 in receipts was from the State Resource Sharing Grant, which helps with postage for Inter Library Loans. There was discussion re possibly buying new computers. Cheryll suggested that a Projector and 2 computers and a Digital Recorder would be good additions to the Library, especially for the Vermont Reads project. Also, I-Pads would be wonderful. The Board will revisit this at the next meeting. Cheryll noted that the Ramp will have to be dealt with at some point. The Report was accepted as presented.
OLD BUSINESS: CATAMOUNT: Positive News – Looks like we will finally be actually starting! Cheryll read a letter from Wendy Sharkey, who is the System Administrator for the Catamount Library Network, which gave us some concrete steps to take to get started.
COIN DROP: This will run from 11:00AM – 3:00 PM on Sunday, October 11, with the following schedule:

11:00 AM – Noon Bill Martin and Dorothy Allard

Noon – 1:00 PM Anne Blanchard and Cheryll DeRue

1:00 PM – 2:00 PM Nancy Hunt and Pat DeBevec

2:00 – 3:00 PM Susan Trzepacz and John Trzepacz

Each shift will count the money after their shift.
SPECIAL EVENTS/ VT READS: Cheryll has not been able to meet with Becky yet about Interview/Recording and/or a Movie time, but will soon.
NEW BUSINESS: CONFERENCE MEETING: The Vermont Library Trustees Annual Conference will be held Saturday, November 7, 2015 in Burlington at the Landing. It is 8:30 AM – 3:00 PM, $30/person with a 20% discount if 3 or more go.Most of the Board was interested in attending.
FLARE/VT RISE: Cheryll invited a Speaker from VT Rise to the Christmas Craft Show with the Library and the Historical Society.
BUDGET: We are in reasonably good shape for the 2017 Budget. Since none of us are versed in Budget management it was suggested that we might seek help with the Budget process. It was suggested that Joy Doane, one of the Town Auditors, might be helpful. Susan will E-Mail her an invitation to come to one of our meetings and talk re the Auditing Process and Financial Planning.
BOARD VACANCIES: Susan and Bill are up for reelection in March. Everyone urged them to continue as members of the Board and they seemed amenable to this.
The Meeting adjourned at 8:45 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

BOARD OF TRUSTEES MEETING – SEPTEMBER 14, 2015
PRESENT: Susan Trzepacz, Bill Martin, Nancy Hunt, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 7:15 PM.
LIBRARIAN’S REPORT: The Lighting-Fan project has been completed and the Furnace has been cleaned with a new line run to the tank. Cheryll worked with FLARE at the Franklin Co. Field Days to promote libraries. She also reported that 310 books were read in total in our Summer Reading Program.
SECRETARY’S REPORT: The Report was accepted as read.
TREASURER’S REPORT: $2,519.64 was taken out of the Improvement Fund for the lighting and fans and $191.00 for the furnace out of Bldg. Maintenance .There was discussion re whether these were the right categories. Susan felt some of this should come out of Equipment and Equipment Maintenance. Bill will talk to Vera re this. $918.54 came in from the Sheldon Investment Trust Fund. This report was accepted as presented but will be updated at our next meeting after our Treasurer talks to the Town Treasurer.
OLD BUSINESS: POLICY REVIEW: The Board went over the revisions as presented by Susan. These were generally accepted with minor additions, deletions and rewording. The Motion was made and passed to accept the revised Policies as presented.
CATAMOUNT: Cheryll shared an E-Mail she had received from Russ Moore at the Springfield Library which explained the Fee Schedule for belonging to Catamount. We’ve paid $350.00 and are set thru 2016. A Fee of $441.62 is estimated for 2017. 12 Libraries in the State are on the Catamount system. 8 Libraries in the State are not digitized at all. The State will do the administrative part, but we will have to do the “grunt” work ourselves. Susan had some questions re the chart and Cheryll will seek clarification re this.
SPECIAL EVENTS FOR VT READS: Cheryll will be meeting with Becky, the school Librarian re this.
COIN DROP: We have the Permit . Bill will pick up the signs and holders. It will be held Sunday, Oct. 11, from 11:00 AM – 3:00 PM.We need 2 people to cover each 1 hr. slot.
NEW BUSINESS: Cheryll announced that on Saturday, November 7, the Annual Meeting of all Library Trustees in Vermont will be held at the Landing in Burlington.It is $35/person and she hoped at least some of us would go. Susan thought there was some money in the Budget for this.
The Meeting adjourned at 9:00 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

BOARD OF TRUSTEES MEETING – AUGUST 3, 2015
PRESENT: Susan Trzepacz, Bill Martin, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 7:00 PM.
LIBRARIAN’S REPORT: Cheryll reported that 24 kids have signed up for the Summer Reading Program with the slogan of “Every Hero Has A Story”. Our top reader, who is in 2nd grade, has read 26 books! $19.92 was realized from the book sale on the green the 4th of July. 15 kids and 5 adults attended the program put on by the Southern Vermont Natural History Museum on July 9th, which included a live screech owl, a snake, a hawk and a box turtle. Cheryll also reported our new lighting has brought rave reviews from users of the library.
SECRETARY’S REPORT: This report was accepted as read.
TREASURER’S REPORT: Bill is now officially the third person whose signature is authorized at the bank. He noted only $24.05 were taken in for receipts for the month of July. Under programming, $94.10 was spent for the Pop-Up Canopy and Table, and $$206.60 for the program by the Southern Vermont Natural History Museum. The report was accepted as presented.
OLD BUSINESS: POLICY REVIEW: Susan will send us revisions and changes via E-Mail and we can vote on them at the next meeting. Cheryll brought up that there has been an issue in other libraries where quite young children – as young as 4 or 5 – have been dropped off without a parent or supervising adult, and she suggested we might want to have an age limit – like 7 or 8 – in our policies.She will research this for our next meeting.
CATAMOUNT: The check we sent them in April has finally been cashed. Susan will try to get in touch with Tom McMurdo before our next meeting.
LIGHTS: We all admired our new lighting and the difference it makes! Cheryll said it might have to come out of the Improvement Fund Susan suggested the categories of Contracted Labor, Equipment Maintenance, or Building Management.
PIPES: These will be done in August when the furnace is serviced. It’s $130 for the cleaning. The present pipes are copper.
NAMES FOR PLAQUE: There was discussion re whether “living” people should be added. It was decided to keep our present plaque. Three new names will be added in September.
SPECIAL EVENTS FOR VT READS: Cheryll talked with Sarah Willey at the Enosburg Voc. Ctr. No journalism classes are given there. She did give Cheryll a name of someone at the High School that possibly could be helpful, but that person is on vacation now. Susan is interested in pursuing this. The Historical Society will meet his week and will talk re showing the movie in conjunction with VT Reads. Cheryll suggested that we purchase a projector that can connect to a computer.This could possibly cost in the range of $200 to $300.
NEW BUSINESS: COIN DROP: The Coin Drop this year will be held on Sunday, October 11 from 11 AM – 3 PM.The Town never came up with the Signs. Susan will send a Memo to the Select Board to see if anything has been done re the Signs and if they have them. Cheryll said they do have the Stands which are the most expensive part. We need to apply for a Permit from the Agency of Transportation Office. Bill will get pricing on signs and stands.
The Meeting adjourned at 8:15 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary
BOARD OF TRUSTEES MEETING – JULY 6, 2015
PRESENT: Susan Trzepacz, Nancy Hunt, Bill Martin, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting was called to order at 7:20 PM.
LIBRARIAN’S REPORT: A Microscope has been added to our collection and has been lent out twice. We did not receive the performers grant that we had received the last 3 years. One of our performers, the Backpack Players, had to cancel due to illness.
SECRETARY’S REPORT: This report was accepted as read.
TREASURER’S REPORT: Expenses are running near normal for the year. There is $6,486.84 left in the Improvement Fund. Susan would like to take the money for the Pipes and Lights out of the Building Management category. $74.66 was realized from the Plant Sale! The Report was accepted as presented.
OLD BUSINESS: POLICY – VACATION – Cheryll reported from FLARE that each library seems to do it differently. Some are connected with a school and are full time and get benefits this way, Others give no paid vacation at all as they are only open 14 hrs/wk. and use Volunteers. Bent Northrup, Richford and Enosburg do give vacation time. Cheryll also reported that Pat had talked to Vera and the Town only gives Vacation time to employees that work at least 30 hrs/wk. or more After discussion, the Motion was made and passed that Vacation Time accrued between January 1 thru December 31 must be used by December 31 of the following year or will be subject to forfeiture. The Personnel Policies will be revised to reflect this.
CATAMOUNT: Cheryll has E-Mailed and Facebook messaged Mr. McMurdo, but has heard nothing back from him.
PIPES: Kelly is supposed to get back to Cheryll re this.
LIGHTS: Nancy spoke with Ken Whitehead and he should be here by the 3rd or 4th week of July to do the overhead lights.Nancy will call him by July 17th to firm this up.
STORY CORPS: The Historical Society has tapes done some years ago along these lines.Possibly we could do something like this as part of our program for Vermont Reads. Susan suggested our High School students could interview some of our older residents.
PLAQUE: We need a bigger plaque so we can redo it with added names of worthy individuals who have passed on who have given service or donations to the library. Cheryll will try to work on this.
NEW BUSINESS: SUMMER PROGRAMS: Low key this year. There will be an animal presentation done on July 9 at 9:30 AM by the Southern Vermont Natural History Museum. Two kids signed up for the summer reading program at the 4th of July celebration.
VERMONT READS – HAROUN AND THE SEA OF STORIES: Cheryll is working with the school re this. There will be a showing of “The Princess Bride” (movie) at the Historical Society.
EXECUTIVE SESSION: The Board went into Executive Session at 8:25 PM and exited at 8:55 PM.
The Board assessed Cheryll’s performance and Susan will send a letter to Cheryll re this. The Board approved salary increases for Library personnel effective July 1st.
The Meeting adjourned at 9:00 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

BOARD OF TRUSTEES MEETING – JUNE 1, 2015
PRESENT: Susan Trzepacz, Nancy Hunt, Pat DeBevec, Bill Martin, Anne Blanchard and Cheryll DeRue, Librarian.
The Meeting was called to order at 7:15 PM.
LIBRARIAN’S REPORT: We will be taking part this year in “Vermont Reads” sponsored through the Vermont Humanities Council. The featured book is “Haroun
and the Sea of Stories” by Salman Rushdie. We will be getting 40 copies of the book and will be coordinating with the Historical Society and the school.
The Driver’s Ed class has ended. Cheryll noted we have very little up to date Juvenile Nonfiction.
The second annual Plant Sale by donation has begun.
SECRETARY’S REPORT: This report was accepted as read.
TREASURER’S REPORT: $1,837.08 will be coming in from the Invested Funds (Trust Funds) – half in July and half in December. Half of the fiscal year will be gone June 30, so we will look at the Budget at the next meeting to see if we need to readjust categories, etc. The lights and pipes still need to be done. Cheryll will contact Kelly Westcom re the pipes and Nancy will contact Ken Whitehead re the lights. The Treasurer’s Report was accepted as presented.
OLD BUSINESS: VACATION ACCRUAL: Pat spoke with Amy Howlett at DOL re this. She said everyone does it differently and that we need to make a policy.She checked with the Town Clerk and they have to use vacation time within one year or lose it. It was suggested we check with FLARE. Cheryll will E-Mail them to see what the other libraries do. Pat will ask Vera if she keeps track of vacation for the other town employees and will report back to the Board re this.
LIBRARY GOALS AND PRIORITIES: We will work on this next meeting.
CATAMOUNT: Nothing new at this time.
4TH OF JULY CELEBRATION: Pat suggested we contact Story Corps from PBS. Susan will check on line and see if they could come to Bakersfield. Cheryll suggested we could possibly do our own local version of Story Corps. Pat brought up the possibility of having the whole town get involved with reading the “Haroun” book re stories. Cheryll said she is hoping to hand some out at the 4th of July celebration if they arrive in time. Cheryll said she needs to buy a new Pop Up Tent for this, and the Board authorized this purchase. We will be there between 10 AM – Noon.
NEW BUSINESS: PERSONNEL REVIEW: Cheryll is due for her annual review. Susan will check with DOL and come up with a form or outline for Cheryll and for the Board to fill out for this review. Bill suggested Cheryll look at her monthly Librarian reports for info for this.
DONOR PLAQUE: Cheryll showed the Board the Donor Plaque and it was agreed there are more names that should be on it. Cheryll will come up with a list of names for this.
The Meeting adjourned at 8:45 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary
BOARD OF TRUSTEES MEETING – MAY 4, 2015
PRESENT: Susan Trzepacz, Bill Martin, Nancy Hunt, Pat DeBevec, Anne Blanchard, Cheryll DeRue, Librarian and Guest, Vera Lawyer, Town Treasurer
The Meeting convened at 7:07 PM.
Vera gave us an informative talk re various aspects of the monthly reports. As discussed at the last meeting, she would like to have authorization to have Kim Ovitt added to the list of signatures to sign checks. Vera Lawyer, Bill Martin and Kim Ovitt were formally authorized by the Board to sign warrants for the library.
TREASURER’S REPORT: Bill and Vera emphasized we need to be aware when the income comes in from the from the Trust Funds, such as the Sheldon Invested Fund, which is posted in July and December. The Motion was made and passed to accept the Treasurer’s Report as presented.
LIBRARIAN’S REPORT: Cheryll noted that we were up in all 3 categories – Circulation, Computer Use, and Number of Visitors – from April of a year ago.The Juvenile Circulation was up dramatically – 115 this April, compared to 76 last April. Many movies have been donated this month. Cheryll has applied for a Vermont Reads Grant. The book is Haroun and the Sea of Stories by Salman Rushdie, and would be a collaboration with the school and the Historical Society for a movie showing and book discussions.
SECRETARY’S REPORT: The report was accepted as read, with the correction that the first name of Mr. Kellogg from DOL is Jeremiah, NOT Jeremy.
OLD BUSINESS: VACATION ACCRUAL TIME: Pat had gotten some information from the State Employees Website, but this did not answer the question of accrual..There was a cap on accumulation.Susan would like to know what other libraries do. Pat will research this and E-Mail everyone with information re what she finds.
LIBRARY GOALS AND PRIORITIES: Nancy handed out a revised version of this section of the Library General Policies. This was discussed, and Section E was taken out as being redundant. Under the section “USE of FACILITIES BY OUTSIDE GROUPS” there was discussion re whether the library should charge any group fees. The consensus seemed to be that we should not. Susan would like everyone to take a look at the Policies for the next meeting and we will make final decisions then.
CATAMOUNT: Nothing new. Cheryll will E- Mail Russell Moore of Springfield, President of the Catamount Library Network, with questions that Susan has re the process.
NEW BUSINESS: Cheryll asked the Board to think re what our role should be in the town 4th of July celebration. There will be no Homeland Days this year.
The Meeting adjourned at 8:30 PM.

Respectfully submitted,
Anne J. Blanchard
Secretary
H.F. BRIGHAM LIBRARY
BOARD OF TRUSTEES MEETING – APRIL 6, 2015
PRESENT: Susan Trzepacz, Bill Martin, Nancy Hunt, Pat DeBevec, Anne Blanchard
The Meeting convened at 7:05 PM.
LIBRARIAN’S REPORT: Pat read the Librarian’s Report. A Driver’s Ed class is being held twice a week here at the Library during Library hours, which is attended by 4 students and will run another 6 weeks. Also, we have been officially asked to join the Catamount Library Network. The deposit fee is rolled into the yearly fee and appears on this month’s warrant for $350.
SECRETARY’S REPORT: Anne read the February 9th Secretary’s Report. This was accepted as read.
TREASURER’S REPORT: Bill pointed out there was $693.42 from the Sheldon Book Fund and $936.86 from the Weeks Fund in this month’s Report. There was discussion about the Town Meeting vote – Susan said we are level funded. The Warrant was signed and the Treasurer’s Report was accepted as presented.
OLD BUSINESS: POLICY REVIEW: Much time was taken up going over different areas of the General Policies of the Library. There were suggestions re different sections to rewrite or reword. Nancy suggested a form be created that different groups could fill out when they wanted to use the Library. She will rewrite the Library Goals and Priorities section and present to the Board at the next meeting. There was discussion re adding Christmas Eve to the list of Holiday closings.
NEW BUSINESS: Susan explained the problem with accrual of vacation time. Pat will research this with Jeremy Kellogg at DOL and see what policies other libraries use and report back to the Board.
Bill said that Kim Ovitt is now the Asst. Treasurer for the Town and asked if it was O.K. with the Board if she could sign checks in lieu of Vera’s signing, if Vera was not available. The Board concurred that this would be fine.
Susan said she had only read the Catamount Library Network contract today and had some questions. $350 is in the Warrant for the deposit for this. Susan suggested paying the $350, and she will get in touch with Catamount re her questions. The Motion was made and passed to pay the $350 deposit to the Catamount Library Network, and Susan signed the Agreement.
Susan said that Melissa Dion had expressed interest in being on the Board at Town Meeting, and she would like to invite her to a meeting. The Board concurred that this was a good idea.
The Meeting adjourned at 8:40 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

Board of Trustees Meting–March 2, 2015 Postponed Business until April 6, 2015.

H. F. BRIGHAM LIBRARY
BOARD OF TRUSTEES MEETING – FEBRUARY 9, 2015
PRESENT: Susan Trzepacz, Bill Martin, Nancy Hunt, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 7:15 PM.
LIBRARIAN’S REPORT: Circulation – 346 – has more than doubled compared with January 2014, and visits were also way up, from 153 in Jan. 14 to 225 this Jan.The DOL has suspended Annual Standards for 2014 and 2015. They felt this reporting requirement was outdated and will be developing a new program for this. Cheryll also reported that the FLARE group met here and discussed the EDGE initiative for strategic planning.
SECRETARY’S REPORT: Anne read the Minutes of the December 1, 2014 Board Meeting. The paragraph concerning the Executive Session was corrected to read as follows:” The Board went into Executive Session at 8:35 PM and exited Executive Session at 8:45 PM. The motion was made and passed to take the projected surplus for this year after the second December warrant and award it as a bonus to the Librarian.” The Minutes were accepted with this correction.
Anne then read the January 5, 2015 Minutes. These were accepted as read.
TREASURER’S REPORT: Bill pointed out that some of the categories have changed a little for the new year. The $121.60 spent under Supplies was for supplies for the Summer Reading Program, which Cheryll got at a discount. $6,486.86 remains in the Improvement Fund. Improvements to the lights and pipes will come out of this. The Treasurer’s Report was accepted as presented.
OLD BUSINESS: AUTOMATION: Cheryll reported on her very positive communication with Tom McMurdo at DOL concerning automation and gave out copies to the Board concerning this. She has put in a formal application to join the Catamount group, which uses KOHA. She will firm up the numbers and get a general estimate as soon as she can from Mr. McMurdo, and keep the Board informed on how things are proceeding.
NEW BUSINESS: VACANCIES ON THE BOARD: Nancy’s present term is expiring, but she indicated she is willing to stay on for another term.
POLICY: The Library Policies were completely reviewed and revised 2 years ago, but Susan believes we need to take a new look at them as certain questions have come up such as the use of the library beyond regular library hours. Nancy will look at these and report to the Board, but all Board Members are asked to look at them and be prepared to give input.
The Meeting adjourned at 8:30 PM.

BOARD OF TRUSTEES MEETING – JANUARY 5, 2015
PRESENT: Susan Trzepacz, Bill Martin, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 7:15 PM.
LIBRARIAN’S REPORT: 2014 saw an additional 25 patrons at the Library. Circulation for the year was 2,928, with a total of 2,595 visits. The new opening on Tuesdays has proven to be a very positive thing. The Santa Storytime on Dec. 13th went very well. Cheryll also mentioned the Edge Initiative concerning Strategic Planning under FLARE. We will hear more re this later.
SECRETARY’S REPORT: Due to a computer glitch, copies of this report were unavailable and it will be read at the next meeting.
TREASURER’S REPORT: Bill reported that we ended up with a $1,633.00 surplus. This will be applied to the 2016 Budget. We still have $6,124.12 in the Improvement Fund. It was noted that the Green Mt. Consortium, listed under the Improvement Fund, should be listed under the Dues Category.
OLD BUSINESS; AUTOMATION: Cheryll and Susan visited the Sheldon Library which is using the Library World system. Melissa, the Librarian there, thought that in the end, the effort needed for KOHA was not a good investment of time. Cheryll would like to talk to Donna, the Librarian in Jericho, who has KOHA, and is part of the Catamount system. Kathleen Engstrom at the Haston Library has KOHA and loves it. She is part of VOKAL. She feels KOHA has the most flexibility for a small library. It is obvious we are still in the exploratory stages and more research needs to be done.
MOVIE: Bill reported that the movie to be shown January 25 will be ” Eating Alaska.” We are all looking forward to this.
BUDGET: The rest of the meeting was devoted to going over the proposed 2016 Budget which will be presented at March Town Meeting. Susan handed out a line item 2015 budget and we went over it line by line. There were some reductions, and increases in the following areas, Salaries, heating fuel, Books – Adult, and Books – Juvenile. We can do some increases for salaries for 2015. The Motion was made and passed that the Board proposed a total Budget of $40,987 for 2016. with a request for $34,954 from the Town to be raised by direct tax, $4,415 to be raised through our Trust Funds, and $1,633.26 to be applied from the 2014 surplus.
Respectfully submitted,
Anne J. Blanchard
Secretary

H.F. BRIGHAM LIBRARY
BOARD OF TRUSTEES MEETING – DECEMBER 1, 2014
PRESENT: Susan Trzepacz, Nancy Hunt, Pat DeBevec, Bill Martin, Anne Blanchard and Mary Schwartz, Asst. Librarian
The Meeting convened at 7:15 PM.
LIBRARIAN’S REPORT: Mary read the Librarian’s Report.The Legos have proven to be very popular. Kelly Westcom will get back to us about the copper pipe after deer hunting. There will be a Santa Story Time in conjunction with the Franklin-Grand Isle Bookmobile on Saturday, December 13 at 11:30 AM.
SECRETARY’S REPORT: The report was accepted as read with the correction that the phrase “for libraries’ should be added after “Vermont is the only state in the U.S. that doesn’t get any money from the state “.
TREASURER’S REPORT: Bill went over the Budget and Expenses for December. Some categories were over, but overall it was O.K. Bill has talked with Vera re the Budget. There was discussion re the $362.72 for the Green Mountain Library Consortium. This had been put under the Improvement Fund and should be under the Dues category. Susan would like to talk to Cheryll re whether this GMC is worthwhile or not, as when she has called them, they have been less than helpful.It was decided not to pay this Bill until this has been clarified. The Report was not accepted as presented as there seem to be 2 different figures for the Operating Funds left in the Budget. Bill will clarify this with Vera and we will revisit this next meeting.
OLD BUSINESS: AUTOMATION: Susan reported that she and Cheryll had met re this, and that John T. had found KOHA on line, but it is very complicated, and no one is sure how to put it in action in our situation. KOHA may be beyond us. The Sheldon Library is set to do automation, but they are going with Library World, not KOHA. On the other hand, The Westford Library, which is a small library, does use KOHA, and loves it. VOKAL and Catamount are both cooperatives that use KOHA. Crucial question – Is the Bar Coding the same for all these systems? Susan felt we definitely need more information before proceeding. She and Cheryll will meet with Melissa from the Sheldon Library on Monday. Anne suggested Mary also attend this because of her computer background and knowledge of our library. They will do this and Susan will report back to the rest of the Board on their findings.
LIGHT AND FAN FIXTURES: Nancy reported that these can be done for the amount of $1,475.00, and Ken Whitehead can do this before Christmas.
NEW BUSINESS: Bill presented info on 2 possible films for the “Film Festival” this year – “Eating Alaska” and “Field Biologist”. The consensus seemed to favor “Eating Alaska.”
EXECUTIVE SESSION: The Board went into Executive Session at 8:35 PM. The Board exited the Executive Session at 8:45 PM. The motion was made and passed To take the projected surplus for this year after the second December Warrant and award it to Cheryll as a Bonus.
The Meeting adjourned at 9:00 PM.
Respectfully submitted,
Anne J. Blanchard Secretary

Nov.3,2014
PRESENT: Susan Trzepacz, Nancy Hunt, Bill Martin, Pat Debevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting was called to order at 7:10 PM.
LIBRARIAN’S REPORT: Circulation and computer use were up in October. The Legos from the DOL have arrived and these have proved very popular, especially with 2nd through 6th graders and with home schoolers. There have been about 40 visits for Lego use. 12 Home Schoolers use our library on a regular basis. Cheryll reported on a meeting she had attended sponsored by the Franklin – Grand Isle Bookmobile. Deb Grennon, the head of their programming, is working on a Grant to obtain tablets for all Franklin Co. Libraries and their local schools for their after school programs. These are geared for 4th grade and under. Cheryll said this would probably not happen until June, but she is hopeful there will be 5 tablets here at the library and 10 at the school. They would come directly from the Manufacturer and not from DOL.
SECRETARY’S REPORT: This report was accepted as read.
TREASURER’S REPORT:Bill reported that $379.64 was made from the Coin Drop, which is slightly down from other years, but $100 was donated that day from the Carolyn Benoit family. Heating Fuel this month was $347.28, and there will probably be 2 more deliveries before the end of the year, but one would be paid in Jan.The Coin Drop signs were $50.00 to rent.. $6,486.84 is left in the Improvement Fund. Cheryll will make a list of expenditures to be done before the end of the year, such as the copper pipes and the light fixtures. In the month of November Susan and Bill will meet with Vera to review the Budget. The Treasurer’s Report was accepted as presented.
OLD BUSINESS: BABYSITTING COURSE: Cheryll was unable to get the required number of 12 participants for the course, so the course can not be held at this time.
CEILING FANS AND LIGHT FIXTURES: Nancy contacted Ken Whitehead, who came and assessed the situation and will give a cost estimate on the work to be done tomorrow. He can do the work within the next 2 weeks.
COPPER PIPES: Cheryll reported that Kelly Westcom has looked at this, but has not given a final estimate yet. Susan said we might need an extra meeting to get Bd. approval for expenditures.
AUTOMATION: Brodart does not do a Servor or a package, but depend on the Librarian to order what they need. So – we need to put the Software together by ourselves. We know we want KOHA. We need to come up with a step-by-step list. Susan sent Cheryll an interesting article on a Librarian who did it on her own. Susan suggested that she and Cheryll sit down with John Trzepacz and come up with a list of things to accomplish, and then a time line. It was finally decided that Susan and Cheryll would meet on Tuesday, November 11 at 4:00 PM, and when they get a plan decided on, will bring John in at that point. All Board Members are invited to take part in this meeting, if they think they could be helpful.
SIGNS FOR COIN DROP: There was some confusion re whether the Fire Dept. or the Select Board – town – would end up buying the signs.
NEW BUSINESS: Bill reported that the Conservation Commission is thinking of only sponsoring one movie this coming year. There may be a separate event of a Snowshoe Run and Pot Luck at Bill and Dorothy’s.
There was discussion re possible events we could sponsor here at the library. One suggestion was to have an author come and talk here – possibly by April. This will be discussed at the next meeting.
There will be a Legislative Breakfast sponsored by the United Way on Wed., December 3, from 9 – 11 AM at NCSS, and Cheryll suggested that we attend this. Vermont is the only state in the US that doesn’t get any money from the state and this is going to be brought up.
The Meeting adjourned at 8:50 PM.

BOARD OF TRUSTEES MEETING – OCTOBER 6, 2014
PRESENT: Susan Trzepacz, Bill Martin, Nancy Hunt, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 7:08 PM.
LIBRARIAN’S REPORT: There were 244 visits in the month of September. We were one of 15 libraries in the state to receive a 25 lb. box of Legos from the DOL. Cheryll will be buying bins for these. The Nanny Cam is up and running in the basement.
SECRETARY’S REPORT: The report was accepted as read.
TREASURER’S REPORT: Bill pointed out that the $160.52 spent from the Improvement Fund was for the Surveillance system. 4 categories were over budget, but there were many that were under. There were no expenditures for oil. If tank is empty it would be $900, but since the company brings the fuel periodically, it is usually between $250 – $300. Bill recommended we review the Budget in depth in November. The Report was accepted as presented.
OLD BUSINESS: COIN DROP: We have received the Permit. Bill Irwin will pick up the cones from the Fire Dept. The Coin Drop will end at 3:00 PM rather than 3:30PM. We will get a total of 8 signs and Bill will pick them up on Friday. Susan will come back to help count the $. Bill will check with Vera re which bank has a change counter. There was discussion re buying the signs – they would be $135 each, and we would need two. Since we pay $50 each time, this might be the way to go. We could possibly do this at the end of the year.
AUTOMATION: Susan contacted the Green Mountain Consortium. She will E-Mail McMurdo at the DOL. She said that we can download the KOHA system from the Internet and that John Trzepacz is willing to help with this. We could contract with a company that would provide a server over the Internet. There was discussion re this and the consensus was that this was a better way to go than to keep sitting around and waiting. Even going this route, it may take up to a year to complete. It was decided that we will implement KOHA on our own, and that then, hopefully, the state VOKAL system will take us in. Susan thinks we should have a computer just for this use. To Do List: 1. Cheryll will ask Brodart if they offer this service and what it would cost, 2. Susan will contact McMudo to discuss this, 3. Cheryll will go to the Swanton Library on the 23rd re Bookmobile Grant for Children’s Computer Software, and at that time she will ask re Library World,, which is the system they use.
CEILING FANS AND NEW LIGHT FIXTURES: Nancy will call Ken Whitehead re this.
COPPER PIPES: Cheryll will call Kelly Westcom re this.
NEW BUSINESS: There is a conference for library trustees in Killington on Nov. 1 – the topic is “Money Matters”. There was not much interest expressed in attending.
The tent set up behind the library has to come down. This will be done the same day as the Coin Drop.
Cheryll said Circus Smirkus will be at the Bakersfield Elem. School for one week in the Spring doing workshops with the kids, culminating in a show at the end of the week. They would like a contribution from the library for this. Cheryll was requested to get more information re this.
The American Red Cross is interested in doing a babysitting course here in Bakersfield. They would be working with the Historical Society and it would be held there.This would be a 6 hr. course held in one day, for 11 – 15 yr. olds, and would need a minimum of 12 participants. A grant has already been written for this. They are asking for our equipment (audio/visual) and labor (Cheryll). It would thus be a collaboration between the library, the Historical Society and the school. The Motion was made and passed that the Board supported the American Red Cross in presenting a Babysitting Course in Bakersfield before the end of this year. We will provide Audio-Visual equipment and assist in registering participants.
Anne suggested that the stark, white bench outside the library be painted a more warm, inviting color. She was overruled!
The Meeting adjourned at 8:30 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary
BOARD OF TRUSTEES MEETING – SEPTEMBER 8, 2014
PRESENT: Susan Trzepacz, Bill Martin, Nancy Hunt, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting started at 7:10 PM.
LIBRARIAN’S REPORT: Cheryll reported 224 total visits in the month of August, with a circulation total of 273 items. 11 kids took advantage of the Read and Win Program and gained free entrance to the Champlain Valley Fair.
SECRETARY’S REPORT: The August report was accepted as read.
TREASURER’S REPORT: The recommended warrant was signed. Bill reported we are 66% through the year and have spent 60% of the budget, so we are on track for the year. The only 2 categories that were overspent were cleaning sujpplies and mileage. We don’t anticipate going over on salaries, and the fuel tank is full. The motion was made and passed to accept the treasurer’s report.
OLD BUSINESS: AUTOMATION: There was concern expressed that we still have heard nothing concrete from the state concerning automation. There was much discussion re this. Sheldon and Bakersfield are the only libraries in the County that are not automated. Susan said we need to be proactive and investigate our options. She will contact (1) the Richford Library where they have VOKAL, obtained through the cooperative and is used all over Vermont, (2) someone at the DOL in Montpelier, and (3) the Swanton Library, where they did automation thru a private company and have Library World. She will then report back to the Board.
COIN DROP: We will have to rent the signs again as the Fire Dept. did not get them. Bill will take care of this. He will set up early for the coin drop which will be held Sunday, October 12th, from 11:00 AM – 3:30 PM. The tentative schedule is as follows:
11:00 AM – 12:30 PM Susan and Anne
12:30 PM – 2:00 PM Nancy and Cheryll
2:00 PM – 3:30 PM Bill and Dorothy
NEW BUSINESS: Cheryll talked with an electrician who said it would be easy to upgrade the lighting. He suggested 2 ceiling fans. He is not certified to work on Municipal buildings, but suggested Ken Whitehead for the job. There were no concrete figures at this time.
The furnace was cleaned. We haven’t got an estimate on the copper pipe yet.
The meeting adjourned at 8:20 PM.
Respectfully submitted,
Anne J. Blanchard
Secretary

BOARD OF TRUSTEES MEETING – AUGUST 4, 2014
PRESENT: Nancy Hunt, Bill Martin, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The meeting convened at 7:20 PM.
LIBRARIAN’S REPORT: Cheryll reported that the 2 presentations for the Summer Reading Program were very well attended: Rebecca Rupp’s Amazing Air had 23 kids and 8 adults, and Michael Clough’s Physics of Flight had 27 kids and 11 adults. 2 live birds of prey, a Barred Owl and a Sparrow Hawk were present for the Physics of Flight. The general statistics were also up for the month with 355 total visits – 196 adults and 159 juveniles, and circulation 298, with 150 adults and 148 juveniles.
SECRETARY’S REPORT: This report was accepted as presented.
TREASURER’S REPORT: The Warrant was signed. Bill had met with Vera, and from now on the Improvement Fund will be separated out, as he pointed out on the new forms. $872.49 came in in July from the Sheldon Invested Fund. Overall the Budget is doing well. The Treasurer’s Report was accepted as presented.
OLD BUSINESS: COIN DROP: Bill met with the Fire Dept. and they have agreed to buy the signs and store them. They will use them in September and we can use them in October.
AUTOMATION: There is nothing new on this front. Cheryll sent an E-Mail today, but has had no response.
NEW BUSINESS: There was discussion re whether to change the date of the next meeting as it falls on the Labor Day Holiday. After discussion, the concensus was to change it to September 8, the following Monday. The motion was made and passed to reschedule the September Board Meeting from September 1st to September 8. This change will need to be posted in the usual places.
Cheryll said she would like to contact an electrician about the lights. She would like to replace them with more energy efficient lighting and perhaps a larger air conditioner/ ceiling fan. The Board liked this plan and authorized her to consult with an electrician, get some recommendations, and report back to the Board.
The Meeting adjourned at 8:05 PM.

BOARD OF TRUSTEES MEETING – JULY 7, 2014
PRESENT: Susan Trzepacz, Bill Martin, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 7:10 PM.
LIBRARIAN’S REPORT: June was a steady month for the library, with 7 new patrons getting library cards. The laptop program hasn’t been as busy as hoped, but the summer is still young. Cheryll has arranged for a Boy Scout to do his community service by mowing our lawn this summer. The “Plant Sale by Donation” held through May and June brought in the astonishing amount of $75.00! The 2 summer programs to be held July 23 and 24 are listed on our Website.
SECRETARY’S REPORT: The report was accepted as read.
TREASURER’S REPORT: It was noted that the “Improvement Fund” should be listed separately, not under the regular budget figures, so there is actually $514.24 more in this budget. Bill will talk to Vera re this. $54.24 was brought in from the plant sale in the month of June. Bill thinks the budget is right on track. The report was accepted as presented.
OLD BUSINESS: OPEN MEETING LAW: Susan handed out “A Guide To Open Meetings” prepared by James Condos, Vt. Secretary of State, and there was discussion re how this pertained to our Board. It was pointed out that changes to the Agenda could only be made at the start of the meeting and that minutes needed to be written up and posted to our Website within 5 days of the Board Meeting. There will be no penalties under the new rules for at least 3 months – possibly for a whole year.
AUTOMATION: We are still just waiting for DOL action in this regard.
ADDITIONAL BUSINESS: COIN DROP: Bill is still trying to set up a meeting with Todd Cosgrove. Susan will look for the Info Package on this and give to Bill to go over with Todd.
SECURITY: Pat reported that the least expensive package through COSTCO would be $279.99. This would include 2 cameras, 4 60 Ft. cables, and remote receiving. Cheryll had looked up Baby Monitors and Nanny CAMS. This would run about $200 and would include cameras and software. It could go through our own computer monitors. It was agreed we don’t want recording apparatus. Kathleen Engstrom’s setup at the Haston Library is through the town, as they are in the same building. The Security system could be paid for out of the Improvement Fund. The consensus was to go with the baby monitor system. This is available through Amazon, and Cheryll and Susan will arrange for this.
REPLACEMENT PIPES: We will have the information available re this for our next meeting.
NEW BUSINESS: Cheryll showed us the fine new Library Banner she had made.
The meeting adjourned at 8:15 PM.

Respectfully submitted,
Anne J. Blanchard

Secretary

.BOARD OF TRUSTEES MEETING – APRIL 7. 2014
PRESENT: Susan Trzepacz, Nancy Hunt, Bill Martin, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting was called to order at 7:15 PM.
LIBRARIAN’S REPORT: Cheryll reported that March was a slow month due to the bad weather. She and Nancy went to a meeting in Middlebury re a Cultural Facilities Grant but unfortunately, we would need to be “shovel ready” to get in on this at this time. The town’s insurance agent stopped by and said we need to have both the fire extinguishers and the furnace checked. There will be 2 Summer Reading Programs – Birds of Prey – Raptors, and Physics of Flight. There was discussion re where to put a Handicapped Bathroom – a 5 ft. X 8 ft. entry space would be needed. Surveillance System – Bill suggested we look into what other libraries have. Nancy will enquire re possibilities, costs, etc.

SECRETARY’S REPORT: This report was accepted as read with the phrase tomorrow amended to March 4, concerning Town Meeting.
TREASURER’S REPORT: Bill explained the process of signing the Warrant to Pat. Cheryll will check with Vera to see if Pat needs to sign a form for her signature. Results of the Town Meeting vote were discussed. For 2014 there is $30,080 from direct taxes, and with the Trusts and fundraisers this amt. is brought up to a total of $34,005. The $6,370.71 that is left over from 2013 will be taken off from 2014 available funds and added to the 2015 budget. All together, the 2015 budget with the Trusts and fundraising included will be approximately $36,000.We reviewed the figures for the 2014 and 2015 budgets. We may still be able to be open on Tuesdays – Bill and Susan will crunch the numbers on this. The Treasurer’s Report was accepted as presented.
OLD BUSINESS: Cheryll’s Performance Review is due. Last year we had Cheryll write her own review and then the Board went into Executive Session to discuss it. This seemed to work well and Susan proposed that we do the same for this year. Cheryll will have this ready for next meeting. Susan will be away but will write up her thoughts re this.
NEW BUSINESS: We all enthusiastically welcomed our newest Board Member, Pat DeBevec.
The Meeting adjourned at 8:50 PM.
Respectfully submitted,
Anne J. Blanchard

Secretary

BOARD OF TRUSTEES MEETING – MAY 5, 2014
PRESENT: Nancy Hunt, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The meeting was called to order at 7:35 PM.
SECRETARY’S REPORT: Anne read the Secretary’s Report, which was accepted as presented.
LIBRARIAN’S REPORT: Cheryll reported she believes she has now taken all the courses needed for Certification. She will be attending the VLA Conference on May 20 at St. Mike’s. She said the FLARE meetings have been very helpful.
The furnace was cleaned in April, but new supply lines need to be put in.
Cheryll also reported that a pupil is being tutored here every day from 1 – 3 PM.
TREASURER’S REPORT: In Bill’s absence, Cheryll presented the Treasurer’s Report. We signed the Warrant. It was pointed out the Water Bill was $180. From now on our cleaner, Heather Jewett, will be paid $10/hr. rather than $15 per cleaning. Salaries were a little high due to the classes taken. The Treasurer’s Report was accepted as presented.
OLD BUSINESS: Cheryll reported we will be open on Tuesdays and Mary and Helen will cover this .We will hold off on Cheryll’s performance review until next meeting. Nancy will look into surveillance systems and report back then on these. It was clarified that we are a Municipal Library.
NEW BUSINESS: Cheryll has “spiffed up” the outside of the library in honor of the upcoming Green Up Day.
Cheryll checked with other librarians and reported that we can legally have cameras in the basement, but we CANNOT invade anyone’s privacy, i.e. no cameras on a computer showing what a patron is looking at, and none on or in the bathroom. There have to be signs up in more than one space stating we do have cameras.
Rob Geiszler of the DOL has emphasized that we need to have a Back Door.
The Meeting adjourned at 8:30 PM.
Respectfully submitted,

Anne J. Blanchard
Secretary

H. F. BRIGHAM LIBRARY
BOARD OF TRUSTEES MEETING – JUNE 2, 2014
PRESENT: Susan Trzepacz, Bill Martin, Nancy Hunt, Pat DeBevec, Anne Blanchard and Cheryll DeRue, Librarian
The Meeting convened at 7:05 PM.
LIBRARIAN’S REPORT: Cheryll reported she has obtained her certification – and in record time! We all congratulated her on this. Circulation has increased.
We need a new vacuum cleaner. In response to Susan’s question, Cheryll will contact Kelly Westcom re how much copper pipes will be, that are needed for the furnace, 10 Laptops will be borrowed from the school for the summer in order for the library to provide open lab time. Cheryll is also working on planting some flowers, etc. on the front lawn of the library.
SECRETARY’S REPORT: This was accepted as read with the one correction that the name Geigler was misspelled – that it is Geizler.
TREASURER’S REPORT:Bill presented the warrant and pointed out that the amount of $148.00 was electricity for a 2 month period. $2500 was budgeted for heating fuel for the year and only $207.27 is left in this category, but the tank is full. There is a $100 grant for the performer for the Summer Reading Program. The Book Sales figure should be $5.50, NOT $57.12. Susan pointed out that due to the Town Meeting vote, the salaries figure should be changed from $20,007.00 to $17,300.00, and the FICA from $2,001.00 to $1,800.00. After discussion, it was decided that we will still be able to be open Tuesdays and to give modest raises. We need to continue to monitor the budget, but the only major thing changed at this time is the salaries category. Flowers and mulch bought for the front lawn will be put under the category of Bldg. Maintenance.
OLD BUSINESS: Cheryll reported we are getting extra people on Tuesdays – it seems to be going like our other regular days.
NEW BUSINESS: 4th of JULY BAKERSFIELD CELEBRATION: Cheryll will contact Sarah Willey to see if she would be willing to read her book as part of the library’s presence at the festivities.
Cheryll will have a high school student to help out with the summer computer lab that will be set up in our downstairs space. The hours for this will be Monday thru Thursday, 3:00 – 5:00 PM, all summer.
AUTOMATION: We seem to have made little progress, but Tom McMurdo from the DOL in Montpelier has assured Cheryll Bakersfield is on the list, and should be gotten to by the end of this year or beginning of next. There is little we can do to hurry this along; just have to be patient.
SECURITY: Nancy reported she went to Stone’s and got info on where they got their surveillance system, which was through Northeast Security. She contacted them and they said one camera and one monitor ought to do it – this would come to $1,220, and if we wanted a recording, that would be another $500, for a total of $1,720. There was discussion that this was much more than we wanted to spend, or probably needed. Pat volunteered to investigate what COSTCO has to offer – she will go on line to see what they have to offer. Cheryll will talk with Kathleen Engstrom re what they have at her library, though the setup there is different from ours.
COIN DROP: Bill will talk with Todd Cosgrove of the Fire Dept. re borrowing cones and signs.
OPEN MEETING LAWS: It was noted there have been some changes in the open records laws. The Agenda has to be posted at 3 places in town at least 48 hrs. before a meeting and the minutes have to be available. Susan will look into this and report back to us.
EXECUTIVE SESSION: The Board went into Executive Session at 8:10PM and exited it at 8:30 PM.
The Motion was made and passed by the Board to approve the performance of Cheryll DeRue as Library Director, and of her Staff, and to award salary increases as discussed in Executive Session.
The Meeting adjourned at 8:40 PM.
Respectfully submitted,
Anne J. Blanchard
Secretaryew

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